GRADES
Part-time student records are reviewed by departments on a regular basis. You will be notified by your graduate department or course advisors if you do not meet the grade point average standards.
Grades are posted in AXESS by the instructors at the end of each quarter. You may log in to Axess and view your grade under the “student” tab by clicking into academic history.
You may request a change from a letter grade to the Pass/Fail or Credit/No Credit option for those courses allowing this option through AXESS by the Grading Basis Deadline.
Consult with your academic department for approval before changing to the Pass/Fail or Credit/No Credit option, as you may need a letter grade if the course is to be applied to your degree program.
If you are unable to view your grades in Axess or you would like to order an official SU transcript, you may request a transcript from the registrar’s office by following these instructions.
POLICIES
HCP students must enroll for a minimum of three units each quarter except the summer.
Honor Code
As an enrolled student in a Stanford University course, you are required to adhere to the following Stanford guidelines:
You must also carefully review the University Academic Calendar for important dates.
- Preliminary Study List Deadline
- Final Study List Deadline (also Add/Drop Deadline or Financial Drop Deadline)
- Grading Basis Deadline
- Withdrawal Deadline
For all students taking individual graduate courses for credit, meeting a deadline will include having demonstrable proof that a message or material was sent and received successfully with a standardized date and time stamp, whether by email, mail, or phone. All deadlines are applied via the standard Pacific Time Zone (PST or PDT). Missing academic deadlines may impact your:
- Access to the instructor’s website and course material
- Eligibility for financial refund
- Grades on individual assignments or for an entire course, which may be reflected on permanent Stanford transcripts
- Eligibility for adding, dropping, or changing classes
Questions? Contact us at stanfordonline-gradprograms@stanford.edu.
Dropping a Course
You can drop graduate course(s) until 5:00 p.m. Pacific Time on the quarter’s final study list deadline in order to receive full reimbursement to your original method of payment. Drop the course(s) from within Axess. The course will be removed from your Stanford transcript.
Withdrawing from a Course
You may not drop courses after the final study list deadline, but you may withdraw from a course until the withdrawal deadline. In this case, your transcript will show a “W” (Withdraw). There is no tuition refund for courses dropped after the final study list deadline. Please see below for the leave of absence.
Taking a Voluntary Leave of Absence
In autumn, winter and spring quarters, you may petition your department for a voluntary leave of absence. To obtain a leave of absence during a quarter, complete the form in Axess by following these instructions. Once approval is received, send the approved copy to stanfordonline-gradprograms@stanford.edu.
If you take a leave on or before the first day of classes, you will receive a full tuition refund and your registration will be removed from university records as registered for the term.
If you take a leave after the first day of classes, but before the term withdrawal deadline, you will be charged a per diem fee based on the number of days you were enrolled for the quarter.
If you take leave after the withdrawal leave, you will not receive a refund and your transcript will show “W”.
Summer Quarter Course Enrollment
As an HCP student, you are not required to enroll in courses during the summer quarter. If you choose to enroll in courses during the summer quarter, you may take less than 3 units, but please note that you will still be charged for 3 units (the minimum enrollment requirement).
You may withdraw from all of your courses by submitting the Annulment of Summer Registration form in the Axess eforms portal and emailing an approved copy of the form to stanfordonline-gradprograms@stanford.edu. The Registrar's Office will remove your summer course(s) from your transcript and you'll receive a prorated refund based on your last date of attendance.
Requesting an Incomplete Course Status
Work with the course teaching team to request an “Incomplete.” This will pause your course work. You will have up to one year to resume and complete the course for credit. If your request is granted, please forward the written approval to stanfordonline-gradprograms@stanford.edu. When you are ready to resume your incomplete course, inform the course teaching team and also the Stanford Engineering Center for Global & Online Education via stanfordonline-gradprograms@stanford.edu. You will not need to pay tuition or additional fees again.
Repeating a Course
You may re-enroll in any completed course once for a new grade and the same number of units. The first grade will be replaced with “RP” (repeated) on your transcript and the units you earned will be erased. Only the second grade will contribute to your cumulative Grade Point Average (GPA) and units earned. If you receive an “NC” (no credit) or “NP” (not passed) for the repeated course, you may enroll for a third time for a new grade. Under any other circumstances, the grades and units for the second and third completed courses will both count toward your GPA and will appear on your transcript.
NOTE: Please review the Academic Calendar and Deadlines section for drop, withdrawal, incomplete, and other important deadlines.
Course Access and Technical Requirements
With an active SUNet ID, you will be able to access the video content for your course(s) 24 hours a day, 7 days a week until the end of the quarter in which you are enrolled.
Visit our technical requirements page for more information.
HEALTH INSURANCE REQUIREMENT
Stanford University requires registered students to carry adequate health insurance, regardless of where they're studying. This requirement can be met either through Cardinal Care, the university sponsored health insurance plan, or through an alternative insurance plan that meets Minimum Health Insurance Coverage Requirements established by the university.
Each year as a Stanford student, you will be automatically enrolled in Cardinal Care. You must read and acknowledge your understanding of the Cardinal Care Enrollment policy. If you wish to waive Cardinal Care, you must submit a formal waiver including proof of comparable health insurance coverage.
The waiver must be submitted by university deadlines (usually late August or early September for students studying in fall quarter). If you do not submit the waiver by the deadline, you will stay enrolled in Cardinal Care for the remainder of the coverage period and must pay all related health insurance premiums.
As an HCP student, however, you are ineligible for on-campus Vaden Health Services, and therefore you do not pay the quarterly campus health services fee.
Each year, you will receive information from the university about this and other health requirements, including details about Cardinal Care coverage and the process for waiving Cardinal Care.
For more information or to ask questions, including about the waiver process, please refer to Vaden's page on Insurance or the Vaden Health Services website.
Questions?